eZone   AFSCME Local 328
 4006 Barbur Blvd, Portland, OR 97239

Current Contract

 


TABLE OF CONTENTS

PREAMBLE    1
ARTICLE 1.  RECOGNITION AND UNION SECURITY    1
1.1    Recognition    1
1.1.1    Classified employees    1
1.1.2    Bargaining unit exclusions    1
1.1.3    Unit clarification    1
1.1.4    Notice to new employees    1
1.2    Union Security.    2
1.2.1    Union membership and fair share    2
1.2.2    Holder of Record    2
1.2.3    Dues deduction    2
1.2.4    Indemnification    3
ARTICLE 2.  UNION PROVISIONS    3
2.1    Union Representatives    3
2.2    Union Stewards.    3
2.2.1    Appointment of Stewards    3
2.2.2    Paid release hours    4
2.2.3    Activities of stewards and notice to supervisors    4
2.2.4    Chief Steward    5
2.2.5    Union notice of meetings, training sessions and on-call calendar    5
2.2.6    Education and training    5
2.2.7    Mutual training responsibility and accurate timekeeping    6
2.2.8    Protected activity    6
2.2.9    Bridgebuilder Program participants    6
2.2.10    Informational sessions    6
2.3    Release Time    6
2.4    Meetings    6
2.5    New Employee Orientation    7
2.6    Bulletin Boards    7
2.7    Bargaining Unit Data    8
2.8    Use of Campus Mail    8
2.9    Use of Employer’s Electronic Mail    9
2.9.1    Union communications from external sources    9
2.9.2    Union communications from internal sources    10
2.9.3    Employees’ use of e-mail    10
2.10    Negotiating Team    11
2.11    Union Leave    11
2.12    Release for Legislative Activities    12
2.13    Union President    12
2.14    E-Committee and E-Board Members    12
2.15    Other Union Business    12
2.16    Union Conventions    13
ARTICLE 3.  GENERAL PROVISIONS    13
3.1    Binding Effect    13
3.2    Complete Agreement    13
3.3    Non-Contractual Standards and Benefits    13
3.4    Savings Clause    14
ARTICLE 4.  MANAGEMENT RIGHTS    15
4.1    Management Rights    15
4.2    Non-Waiver of Rights    15
ARTICLE 5.  DEFINITIONS    15
5.1    Class/Classification    15
5.2    Compensatory Time    15
5.3    Consensus    15
5.4    Day    16
5.5    Demotion    16
5.6    E-mail    17
5.7    Essential Functions    17
5.8    Evaluation Period    17
5.9    Executive Organizational Unit (EOU)    17
5.10    Extended Medical Leave    17
5.11    Flex Staff Employee    18
5.12    Full-Time Employee    18
5.13    Lateral Transfer    18
5.14    Layoff    18
5.15    Limited Duration Employee    18
5.16    Managerial Employees    18
5.17    Orientation    18
5.18    Part-Time Employee    18
5.19    Position Description    19
5.20    Preferential Hire List    19
5.21    Premium Pay    19
5.22    Probationary Employee    19
5.23    Promotion    20
5.24    Qualified    20
5.25    Reclassification    20
5.26    Regular Employee    20
5.27    Regular Position    20
5.28    Regular Rate of Pay    20
5.29    Relief Employee    20
5.30    Steward    21
5.31    Straight Rate of Pay    21
5.32    Student Workers    21
5.33    Supervisors    21
5.34    Suspension    21
5.35    Temporary Employees    21
5.36    Termination    21
5.37    Union Representative    22
5.38    Vacant Position    22
5.39    Work Unit    22
ARTICLE 6.  EMPLOYMENT PRACTICES AND PROCEDURES    22
6.1    Non-Discrimination.    22
6.1.1    Equal employment opportunity    22
6.1.2    Affirmative action    22
6.1.3    Complaints of discrimination or harassment    22
6.2    Pay Periods    23
6.3    Timekeeping Records    23
6.4    Position Descriptions    23
6.5    Work Life Balance    23
6.6    Performance Expectations.    24
6.6.1    Clarification of expectations    24
6.6.2    Change in circumstances    24
6.6.3    Failure to reach agreement    24
6.7    Non-Job Related Illness or Injury    24
6.7.1    Work modifications    24
6.7.2    Inability to perform duties    25
6.8    Personnel Records.    25
6.8.1    Personnel file contents    25
6.8.2    Inspection    25
6.8.3    Placement of documents in personnel file    26
6.8.4    Right of rebuttal    26
6.8.5    Removal of materials    26
6.9    Reporting Inappropriate Use of Resources, Waste or Fraud    26
6.10    Personal Emergency Message Procedure    27
6.11    Personality Profiles    27
6.12    Uniforms    27
6.13    Contracting    27
6.14    Performance Evaluations    28
ARTICLE 7.  HOURS OF WORK    28
7.1    Work Week and Extended Work Period    28
7.2    Scheduling of Work.    28
7.2.1    Shifts in excess of 12 hours    28
7.2.2    Split shifts    28
7.2.3    Requests for alternate work schedules    29
7.2.4    Requests for flexible work schedules    29
7.2.5    Posting of varying work schedules    29
7.2.6    Changes in work location    29
7.2.7    Changes in reporting time    29
7.2.8    Changes to work schedules    30
7.2.9    Non-guarantee of hours    30
7.2.10    Consecutive days of work for part-time employees    30
7.3    Report Pay    30
7.4    Availability of Additional Work    30
7.5    Rest Periods    32
7.6    Meal Periods    32
7.7    Time Off Between Regularly Scheduled Shifts    32
7.8    On-Call    33
7.9    In-House Standby    33
7.10    Shift Trades.    33
7.11    Clean-Up Time    33
7.12    Modified Operations    34
7.12.1    Shuttle buses    34
7.12.2    Report to work late    34
7.12.3    Inability to report to work    34
7.12.4    Closing, curtailment or delayed start of operations    34
7.12.5    Make-up for time lost    35
7.12.6    Reasonable efforts when modified operations is not declared    35
ARTICLE 8.  COMPENSATION    35
8.1    Across the Board Increases    35
8.2    Progression Increases    35
8.2.1    Progression within quartiles    35
8.2.2    Longevity rate    36
8.2.3    Withholding of wage increase    36
8.3    Merit-Based Adjustments    36
8.4    Market-Based Adjustments    36
8.4.1    Annual review    36
8.4.2    Survey information    36
8.4.3    Upward adjustment    36
8.4.4    Downward adjustment    37
8.5    Salary Adjustments upon Change in Status.    37
8.5.1    Voluntary demotion    37
8.5.2    Involuntary demotion    37
8.5.3    Promotion    38
8.5.4    Lateral transfer    38
8.6    Upward Adjustments    38
8.7    Reclassification.    38
8.7.1    Upward reclassification    38
8.7.2    Downward reclassification    38
8.8    Return from Layoff to Same Job Classification    38
8.9    Travel Expenses and Allowances    39
8.10    Final Paychecks    39
8.11    Overpayments and Underpayments    39
ARTICLE 9.  OVERTIME AND PREMIUM PAY    39
9.1    Overtime.    39
9.1.1    Definition of overtime    39
9.1.2    Overtime compensation    40
9.1.3    Calculation of overtime    40
9.1.4    Scheduling and assignment of overtime    40
9.1.5    Compensatory time    41
9.2    Call Back    42
9.2.1    Compensation rate    42
9.2.2    Commencement of compensation    42
9.2.3    Mileage reimbursement    42
9.3    Change in Reporting Time    42
9.4    Work on Recognized Holiday    43
ARTICLE 10.  DIFFERENTIAL PAY    43
10.1    Shift Differential    43
10.1.1    Eligibility    43
10.1.2    Rates    44
10.1.3    Work beyond assigned shift    44
10.2    On-Call Pay    44
10.3    Work from Home    44
10.3.1    Multiple calls    45
10.3.2    When call-back is required    45
10.4    In-House Standby Compensation    45
10.5    Lead Work    45
10.6    Bilingual Differential    46
10.7    High Elevation Work    46
10.8    Inclement Weather Team    46
10.9    Transport Work    46
10.10    Work Out of Classification    46
10.11    Weekend Differential    47
ARTICLE 11.  HOLIDAYS    47
11.1    Recognized Holidays    47
11.2    Holiday Compensation    48
11.3    Work on a Holiday    48
11.4    Holiday Work Schedules    48
ARTICLE 12.  VACATIONS    49
12.1    Accrual of Vacation Time.    49
12.1.1    Years of service    50
12.1.2    Restoration of accrual rates    50
12.1.3    Change in accrual rate    50
12.2    Rate of Pay    50
12.3    Use of Vacation    50
12.4    Scheduling of Vacations.    50
12.4.1    Unit procedures    50
12.4.2    Vacation opportunities    50
12.4.3    Submission and granting of vacation and holiday time off requests    51
12.4.4    Notice of paid leave cancellation    52
12.4.5    Ineligibility for previously approved vacation    52
12.4.6    Other changes to previously approved vacation    52
12.5    Accrual Limit    53
12.6    Cashout of Accrued Time.    53
12.6.1    Pay upon termination    53
12.6.2    Military or educational leave    53
12.6.3    Voluntary cashout    53
12.7    Vacation Donation Pool.    54
12.7.1    Donation eligibility    54
12.7.2    Donation process    54
ARTICLE 13.  SICK LEAVE    55
13.1    Accrual of Sick Leave    55
13.2    Attendance Recognition    55
13.3    Utilization and Payment of Sick Leave    55
13.3.1    Employee responsibility for ill or injured family or household member    56
13.3.2    Immediate family and household member    56
13.4    Physician or Practitioner Certification of Illness or Injury    56
13.4.1    Reasonable grounds criteria    57
13.4.2    Notification    57
13.4.3    Disciplinary consequences    57
13.5    No Cashout of Sick Leave    57
13.6    Restoration of Sick Leave    57
13.7    Sick Leave on Retirement    57
ARTICLE 14.  LEAVES OF ABSENCE    57
14.1    Leaves of Absence With Pay    57
14.1.1    Jury service    57
14.1.2    Court appearance    58
14.1.3    Search or rescue operation    58
14.1.4    Military training leave    58
14.1.5    Test and interview leave    58
14.1.6    Donating blood    58
14.1.7    Pre-retirement counseling leave    59
14.2    Leaves of Absence Without Pay    59
14.2.1    Personal or educational leave    59
14.2.2    Family medical leave    59
14.2.3    Military leave    60
14.2.4    Bereavement leave    60
14.2.5    Court appearance    61
14.2.6    Election leave    61
14.3    Workers’ Compensation    61
14.3.1    Employee responsibilities    61
14.3.2    Employer assistance to employees    62
14.3.3    Physician’s or nurse practitioner’s certification    62
14.3.4    Time loss    62
14.3.5    Accrual of seniority    63
14.3.6    Position held open    63
14.3.7    Release for work.    63
14.3.8    Complete disability    64
14.3.9    Continuation of insurance benefits    64
ARTICLE 15.  INSURANCE BENEFITS    65
15.1    Eligibility.    65
15.1.1    Regular and limited duration employees    65
15.1.2    Relief employees    65
15.1.3    Temporary employees and flex staff    65
15.1.4    Loss of eligibility    66
15.1.5    Enrollment Process for Benefit-Eligible Employees    66
15.2    Insurance Contributions    66
15.2.1    Full time employees    66
15.2.2    Part-time employees    67
15.2.3    Maximum annual contribution increase    67
15.2.4    Employee premium deductions    67
15.2.5    Employer premium reduction    67
15.3    Insurance Coverage and Employee Benefits Council    67
15.4    Termination of Employment    67
ARTICLE 16.  RETIREMENT    68
16.1    Plan Election    68
16.1.1    Selection process    68
16.1.2    Default plan    68
16.1.3    Limited option to transfer plans    68
ARTICLE 17.  SENIORITY    68
17.1    Seniority Defined    68
17.2    Continuous Service    68
17.2.1    Return to employment following termination    69
17.2.2    Leave without pay and time on PHL    69
17.2.3    Employment outside of bargaining unit    69
17.3    Computation of Seniority    69
17.3.1    Beginning November 1, 1981    69
17.3.2    Prior to November 1, 1981    69
17.3.3    Tie-breaker    69
17.4    Seniority List    69
ARTICLE 18.  FILLING OF VACANCIES    70
18.1    Job Bid    70
18.1.1    Posting and awarding of position    70
18.1.2    Placement    70
18.1.3    When job bid is unnecessary    70
18.1.4    Transfer of positions to different shift    70
18.1.5    Restriction on additional bids    70
18.1.6    No recruiting prohibition    71
18.2    Job Posting    71
18.2.1    Reemployment obligations.    71
18.2.2    Selection process and priority to internal candidates.    71
18.2.3    Posting and application process    72
18.2.4    Provisions applicable to internal applicants only:    72
18.3    Non-Temporary Transfer to Separate Location    72
18.4    Training Positions    73
18.4.1    Limitations    73
18.4.2    Eligibility    73
18.4.3    Selection    73
18.4.4    Pay rate    73
18.4.5    Conclusion of assignment    73
18.5    Preservation of Right to Assign Work and Change Job Duties    74
ARTICLE 19.  LAYOFF    74
19.1    Initial Selection and Notice of Layoff    74
19.2    Temporary Employees and Contract Workers    74
19.3    Evaluation Period Employees    75
19.4    Options of Employees Notified of Layoff    75
19.5    Placement in new position    75
19.5.1    Vacancy in work unit    75
19.5.2    Vacancy in executive organizational unit    75
19.5.3    Displacement of least senior employee in same classification    76
19.5.4    Displacement of least senior employee outside of same classification    76
19.5.5    Displaced employee    76
19.5.6    Unavailability of displacement    76
19.5.7    Qualified    76
19.6    Placement Provisions.    77
19.6.1    Paid administrative leave    77
19.6.2    Placement of full-time employees    77
19.6.3    Placement of part-time employees    77
19.6.4    Geographic restrictions on placement    77
19.6.5    International recruits    77
19.6.6    Effect of refusing offer of employment    77
19.7    Employees Placed on Preferential Hire List    78
19.7.1    Removal from list    78
19.8    Severance Pay    78
19.9    Payment of Accrued Vacation and Compensatory Time    78
19.10    Right to Return to Previous Position    79
19.11    Shift Curtailment and Cancellation    79
19.11.1    Order of curtailment/cancellation    79
19.11.2    Notice of shift cancellation or curtailment at beginning of shift    80
19.11.3    Annual cap    80
19.11.4    Compensation and benefit accruals    80
19.11.5    Lack of work on holidays    80
ARTICLE 20.  EVALUATION PERIODS    80
20.1    Probationary Period    80
20.1.1    Temporary employment credit    81
20.1.2    Exception    81
20.1.3    Written feedback    81
20.1.4    Termination During Probationary Period    81
20.1.5    Job change    81
20.1.6    Access to grievance procedure    81
20.2    Internal Job Change Evaluation Period.    82
20.2.1    When applicable    82
20.2.2    Feedback and communication    82
20.2.3    Written feedback    82
20.2.4    Modified progressive discipline    83
20.2.5    Right to remove during evaluation period    83
20.2.6    Employees removed following transfer into a new department or work unit    83
20.2.7    Employees removed following transfer within department or work unit    83
20.2.8    Employees removed following placement under Section 19.4    83
20.3    Extensions    84
ARTICLE 21.  REORGANIZATIONS AND CLASSIFICATION CHANGES    84
21.1    Reorganizations    84
21.2    Classification and Reclassification Procedure    85
21.2.1    Implementation of new classifications or major revisions of existing classifications    85
21.3    Upward Reclassification    86
21.4    Downward and Lateral Reclassification    86
21.4.1    Notice of downward reclassification    86
ARTICLE 22.  EDUCATION, TRAINING AND CAREER DEVELOPMENT    86
22.1    Promotion of Development Opportunities    86
22.1.1    Education and training hours    86
22.1.2    Career development information    87
22.1.3    Tuition discounts    87
22.1.4    Shared responsibility    87
22.1.5    Individual development plans    87
22.2    Requirements of Job Position    87
22.3    Required Attendance at Educational and Training Functions    87
22.4    Educational Leave with Pay    88
22.5    Education Expense Reimbursement    88
22.6    New Technology    88
22.7    Basic Computer Skills Training    88
ARTICLE 23.  DISCIPLINE AND DISCHARGE    89
23.1    Progressive Discipline    89
23.1.1    Performance improvement plans    89
23.1.2    Suspension of seniority rights    89
23.2    Just Cause    89
23.3    Investigatory Interviews    89
23.3.1    Notice    89
23.3.2    Conducting the interview    90
23.3.3    Other meetings distinguished    90
23.3.4    Electronic recording    90
23.3.5    When attendance is the issue    90
23.4    Pre-Discharge Notice    91
23.5    Issuance of Disciplinary Action    91
23.6    Unauthorized Absences    91
23.7    Limits on Pay Reductions    92
23.8    Transmissions to Union    92
ARTICLE 24.  GRIEVANCES AND ARBITRATION    92
24.1    Grievance Procedure    92
24.1.1    Grievance defined    92
24.1.2    Time extensions    92
24.1.3    Union representation    93
24.1.4    Grievances of specific matters    93
24.1.5    Grievance steps.    93
24.2    Arbitration.    95
24.2.1    Selection    95
24.2.2    Authority    96
24.2.3    Bifurcation    96
24.2.4    Award final and binding    96
24.2.5    Expenses of arbitration    96
24.3    Release Time    96
ARTICLE 25.  STRIKES, LOCKOUTS AND PICKET LINES    96
ARTICLE 26.  TRANSPORTATION AND PARKING    97
26.1    Parking Rates    97
26.2    Strategic Transportation and Parking Advisory Committee    97
26.3    Pay to Park Hours    97
26.4    Employees Working on Short Notice    97
26.5    Parking During Inclement Weather    98
ARTICLE 27.  HEALTH AND SAFETY    98
27.1    Health and Safety Standards    98
27.2    OSHA Safety Committee    98
27.3    Safety Devices and Clothing    98
27.4    Refusal to Perform Allegedly Unsafe Work    98
27.4.1    State involvement    99
27.4.2    Impact on employee pending determination    99
27.5    Ergonomics    99
27.6    Work with Dangerous Materials    99
27.7    Exposure to Serious Communicable Disease    99
ARTICLE 28.  LABOR MANAGEMENT COMMITTEE    100
28.1    Purpose    100
28.2    Composition    100
28.3    Objectives    100
28.3.1    Labor Management Committee (LMC).    100
28.3.2    OHSU/AFSCME Career and Workplace Enhancement Center (CWE Center).    102
28.4    Funding    102
ARTICLE 29.  TERM AND DURATION    102
29.1    Term of Agreement    102
29.2    Negotiations for New Contract    103
APPENDIX A Contract Variations Applicable to Salaried Employees    105
APPENDIX B Conditions of Flex Staff Employment    108
Appendix B Form Letter to New Flex Staff Employees    110
APPENDIX C Employee Benefits Council    111
APPENDIX D Just Cause Standard    113
APPENDIX E Voluntary Waiver of Daily Overtime    114
APPENDIX F Severance Program    116
APPENDIX G Guidelines on Reaching Consensus    120
APPENDIX H Voluntary Waiver of Shift Differential    122
MEMORANDUM OF UNDERSTANDING #1 Drug and Alcohol Testing    124
MEMORANDUM OF UNDERSTANDING #2 Potential Contributions to 403(b) Plan    131
MEMORANDUM OF UNDERSTANDING #3 Telecommuting Task Force    132
MEMORANDUM OF UNDERSTANDING #4 Community Employment Committee    133
MEMORANDUM OF UNDERSTANDING #5 Employee Resource Groups    134
MEMORANDUM OF UNDERSTANDING #6 Strategies for Reducing On-Call Work    135
MEMORANDUM OF UNDERSTANDING #7  Interfaith Locations, Interpreting Services, Safety Training,  Translated Document and Gender Neutral Restrooms    136
MEMORANDUM OF UNDERSTANDING #8 TriMet Bus Pass Program    138
MEMORANDUM OF UNDERSTANDING #9 Preceptor Pay    139
MEMORANDUM OF UNDERSTANDING #10 Hardship Fund    140
MEMORANDUM OF UNDERSTANDING #11 Staffing Escalation    141
MEMORANDUM OF UNDERSTANDING #12 Co-Branding    142
MEMORANDUM OF UNDERSTANDING #13 Employee Advisory Council    143
MEMORANDUM OF UNDERSTANDING #14 Clean-Up Time Guidelines    144
MEMORANDUM OF UNDERSTANDING #15 Union Leave Hours    145
MEMORANDUM OF UNDERSTANDING #16 Union Officers    146
MEMORANDUM OF UNDERSTANDING #17 Preferential Hire List Task Force    148
MEMORANDUM OF UNDERSTANDING #18 OHSU/AFSCME Task Force on Workforce Mental Health Support and Peer-to Peer Group Counseling/Support    149
MEMORANDUM OF UNDERSTANDING #19 Employees Employed Prior to September 11, 1998    151
MEMORANDUM OF UNDERSTANDING #20 Paid Family Leave Task Force    152
INDEX    153
 


 

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